Editing Style Properties in Text Annotations

Annotations add your own personal touch to PDF documents. They can be manipulated in various ways. In this issue, we are going to learn how to edit some of the style properties in multiple text annotations.

When editing the style properties of multiple text annotations at the same time, there are three properties you can change:

  • Text Color
  • Background Color
  • Outline Style

You will need to select the text annotations in order to change them simultaneously. First, you will need to choose the Select Annotations icon. You can do this by clicking on the icon or by using the keyboard shortcut U.

Selecting the Annotations to Change

Now you can select the annotations using three methods:

  • Using the cursor, draw a circle around the annotations. This will select all of the annotations that are in the circle and group them together. This works well if they are all visible on the same page.
  • You can select all of the annotations in the document by clicking on the Edit menu, scrolling down to Selection and then over to Select All Annotations. You can also use the keyboard combination Ctrl + A. This will select all of the annotations, even if they’re not visible on the screen.
  • You may want to choose some annotations, but not others. To do this you will hold down the Ctrl key on your keyboard and then click on each annotation individually. The selection box will expand, enclosing any annotation under it, but only those actually chosen will be affected.

Make Your Changes

Edit Text Box Styles Once you have chosen the annotations desired, you are ready to make the style changes. Again, there are three ways to do this:

  1. Go back to the Edit menu, scroll down to Edit Style and click.
  2. You can right-click on the selected annotations and choose Edit Style from the pop up menu.
  3. You can press the F3 key on your keyboard.

Edit Text Box Styles Next, you will get a dialog box where you can change the style properties. Check the box for each property that you want to change. (Changing an option will automatically select it.)

Click the OK button and your changes will be applied to all selected annotations. In this example, you will notice that one annotation remained unchanged. That is because I used the Ctrl button and click method to choose only three. I can go back later to change the other one if desired.

Editing styles of multiple text boxes

If you want to change the font of an annotation, just click into the text and choose a different font. This option can only be done individually because font changes affect the size of the text box, unlike colors and borders. This ensures that no text is cut off.

Two Bonus Tips

Here are two tips that you can use when working with annotations. This will help you speed up the process when making text annotations.

Tip 1 – You can set PDF Annotator 4 to automatically fit the text box to the text annotation. When the text tool bar is visible, make sure the icon to automatically fit the text box is selected. When you are done typing your annotation, the text box will shrink to fit right away.

Automatically fit text boxes to content

Tip 2 – You have probably noticed that PDF Annotator 4 uses a default size for the text box when you insert an annotation. In most cases, this is sufficient. If your annotation is longer than the text box, PDF Annotator 4 enlarges the text box to allow a second line of text.

However, you may want to keep the long annotation on one line. You can change a setting that causes the text box to use the entire space available to the left of the insertion point. If you have the auto-fit function active, the text box will shrink to the longer annotation, but still keep it all on one line.

To do this, choose Extras from the standard menu, and click on the Settings option. You get the dialog box that allows you to change the way PDF Annotator operates. In the TOOLS > Text settings, check the Always use maximal width box under Size text editor. This will use the maximal width available for the text box. To turn off the feature, just uncheck the box.

Always use maximal width for text boxes

What’s Coming Up

In the next issue, we will be looking at ways to manipulate other types of annotations, such as lines, arrows and stamps. We will also discover how to work with different types of annotations at the same time.