Editing Style Properties in Text Annotations

Chose the wrong font size? Want to make a number of text boxes all using the same font and color? No need to erase those text boxes and start over. Just select the annotations you wish to change, and edit their style properties, all at once.

In this article, we are going to learn how to edit the style properties of text annotations previously created in PDF Annotator.

Selecting the Annotations to Change

If you just need to change the styles of a single text annotations, simply activate the Select tool and click the annotation you want to change.

If you want to change multiple text annotations simultaneously, select them using the methods described below:

  • Choose the Select tool. You can do this by clicking on the toolbar icon or by using the keyboard shortcut U. Using the cursor, draw a rectangle around the annotations. This will select all of the annotations that are in the rectangle.
  • Alternatively, you can choose the Lasso tool (the S key). Now, draw a line around the annotations you wish to select. This will select all of the annotations that are within the line you have drawn.
  • You can select all of the annotations on a page by clicking Edit, Selection, Select All Annotations on the PDF Annotator menu. You can also use the keyboard combination Ctrl+A. This will select all of the annotations on the current PDF page, even if they’re not visible on the screen.
  • You may want to choose some annotations, but not others. To do this you will hold down the Ctrl key on your keyboard and then click on each annotation individually. The selection box will expand, enclosing any annotation under it, but only those actually chosen will be affected.

Here, we selected two text annotations, and left a third one out intentionally:

Selecting annotations to change

Change Style Properties

Once you have chosen the annotations desired, you are ready to make the style changes. Again, there are three ways to do this:

  • Press the F3 key on your keyboard.
  • Click Edit, Edit Style on the menu.
  • Right-click on the selected annotations and choose Edit Style from the pop up menu.

Edit style properties

Next, you will get a dialog box where you can change the style properties.

Changing a property will automatically check the checkbox on its left. Uncheck the checkbox if you don't want a property to be changed.

Edit text box styles

Click the OK button and your changes will be applied to all selected annotations.

In this example, you will notice that one annotation remained unchanged. That is because we used the Ctrl button and click method to choose only two. We can go back later to change the other one if desired.

Editing styles of multiple text boxes

Two Bonus Tips

Here are two tips that you can use when working with annotations.

This will help you speed up the process when making text annotations.

Auto-fit Text Boxes

While editing a text box, you can always click Fit Text Box or press Ctrl+M to shrink the box down to its minimum size.

Fit Text Box

But you can also set PDF Annotator's Auto-Fit option to automatically fit all text boxes immediately after editing. When you are done typing your annotation, the text box will shrink to fit right away.

Auto-Fit Text Boxes

Always Use Maximal Width

You have probably noticed that PDF Annotator uses a default size for the text box when you insert an annotation. In most cases, this is sufficient. If your annotation is longer than the text box, PDF Annotator enlarges the text box to allow a second line of text.

However, you may want to keep the long annotation on one line. You can change a setting that causes the text box to use the entire space available to the right of the insertion point. If you have the auto-fit function active, the text box will shrink to the longer annotation, but still keep it all on one line.

To do this, choose Extras, Settings from the PDF Annotator menu. In the Tools, Text settings, under Default size for new text boxes, check the Always use maximum width box. This will use the maximal width available for the text box. To turn off the feature, just uncheck the box.

Alternatively, you can keep the box unchecked and alter the Default width option, if desired.

Always Use Maximal Width

In the next article, we will be looking at ways to manipulate other types of annotations, such as lines, arrows and stamps. We will also discover how to work with different types of annotations at the same time.