Annotations add your own personal touch to PDF documents. They can be manipulated in various ways. In this issue, we are going to learn how to edit some of the style properties in multiple text annotations.
When editing the style properties of multiple text annotations at the same time, there are three properties you can change:
You will need to select the text annotations in order to change them simultaneously. First, you will need to choose the Select Annotations icon. You can do this by clicking on the icon or by using the keyboard shortcut U.
Now you can select the annotations using three methods:
Once you have chosen the annotations desired, you are ready to make the style changes. Again, there are three ways to do this:
Next, you will get a dialog box where you can change the style properties. Check the box for each property that you want to change. (Changing an option will automatically select it.)
Click the OK button and your changes will be applied to all selected annotations. In this example, you will notice that one annotation remained unchanged. That is because I used the Ctrl button and click method to choose only three. I can go back later to change the other one if desired.
If you want to change the font of an annotation, just click into the text and choose a different font. This option can only be done individually because font changes affect the size of the text box, unlike colors and borders. This ensures that no text is cut off.
Here are two tips that you can use when working with annotations. This will help you speed up the process when making text annotations.
Tip 1 – You can set PDF Annotator 4 to automatically fit the text box to the text annotation. When the text tool bar is visible, make sure the icon to automatically fit the text box is selected. When you are done typing your annotation, the text box will shrink to fit right away.
Tip 2 – You have probably noticed that PDF Annotator 4 uses a default size for the text box when you insert an annotation. In most cases, this is sufficient. If your annotation is longer than the text box, PDF Annotator 4 enlarges the text box to allow a second line of text.
However, you may want to keep the long annotation on one line. You can change a setting that causes the text box to use the entire space available to the left of the insertion point. If you have the auto-fit function active, the text box will shrink to the longer annotation, but still keep it all on one line.
To do this, choose Extras from the standard menu, and click on the Settings option. You get the dialog box that allows you to change the way PDF Annotator operates. In the TOOLS > Text settings, check the Always use maximal width box under Size text editor. This will use the maximal width available for the text box. To turn off the feature, just uncheck the box.
In the next issue, we will be looking at ways to manipulate other types of annotations, such as lines, arrows and stamps. We will also discover how to work with different types of annotations at the same time.