How to use PDF templates

Stationery for Your PDFs

PDF templates are like stationery for your PDFs: Create your own templates, and use them for any new PDF documents, as well as when adding new pages to PDFs.

In our previous article on creating a PDF template, we were creating a PDF template for re-use in PDF Annotator.

Now, let's see how to use this template.

Using a PDF Template

Now, let's go ahead and use that template we just created.

Select File, New Document to start a new document.

File, New Document

On the New dialog, the Page background section offers two tabs: Style and Template.

Select the Template tab to find a list of templates.

Typically, you will find the Note template that comes preinstalled with PDF Annotator, along with all templates you created by yourself. In this example, we find the Stationery template we just created.

The Template tab

Click the template to select it.

On a side note: On the right, you can also find some buttons to organize your templates:

  • The + (Plus) button lets you add another template by just selecting a PDF file from disk (an alternative way to create a template based on a PDF, similar to the one we chose in the beginning).
  • The - (Minus) button lets you delete the currently selected template.
  • The Rename button lets you rename the currently selected template.

Since you just want to use the template in this example, just select it, and click OK.

New document based on template

PDF Annotator will immediately create a new document for you, based on the template you chose.

You can now start adding content to the new page, for example by using the pen and text tools.

PDF based on template

Adding more pages to a template based PDF

When you need more space, you can add additional pages to the document.

To add an additional page, either click Edit, Page, Append Page from the main menu, or right click anywhere in the document to pull up the context menu, or (as in the example below), open the Pages sidebar by clicking onto the tab on the top left, then click the Page button and choose Append Page from the menu.

Append page

This will once again bring up the New dialog with our template preset. So, PDF Annotator remembered the template we started this document from, and automatically suggests to use the same template for subsequent pages. Clever, eh?

Please note that you can always add more than a single page by increasing the number in the Pages box.

Also, you don't have to use the same template for additional pages. You can also choose a different template, or even add a blank page by going back to the Style tab under Page background, or choose another style, like some ruled paper.

Append page using same template

After clicking OK, PDF Annotator will add another new page to your document, using the same template as initially chosen.

Page added