You can use the search function in PDF Annotator to find all instances of a word or phrase in the opened document. You might want to make a special annotation for all or some of the instances of that word or phrase for illustrative purposes or to underline to one or more of them.
PDF Annotator makes this easy and efficient to do with the improved search function. The search text box is located at the bottom of the screen. If it is not showing, there are several ways to make it appear.
Type your query into the search box. If you type a phrase, it will normally wait until you are finished typing to display the results. However, if you pause between words, the search will start immediately. But as you continue typing, the search results will adjust to the completed phrase. You will not need to start over.
Now that the search feature is visible, you will notice that you have several options for the search parameters. The option is highlighted in blue when it is turned on. Click on the option to turn it on or off. You may use more than one option for the search parameter.
content marketing, then the
Content Marketing would not be included in the search results.
market, then the word
marketing will not be
If this option is turned off, both
marketing would be found, but with only
market highlighted in the search results.
Note that these highlighted colors are not annotations and, therefore, are not permanent. However, there is a way to mark some or all of them with one of three different markups:
If you have Highlight All chosen, then you can apply the markup to all search results at once. For example, should you choose a marker color of yellow then all instances of the search result will be highlighted in yellow.
If you only want to highlight certain instances, then deselect the Highlight All and you can use the arrow buttons to select the instance that you want to markup.
Once you are finished with the markup, you can save the document and the markup annotation will be saved with it. They will remain editable and can be removed when the PDF is opened again.
You can remove all of the annotations at one time by clicking on the Remove All Annotations selection under the Edit menu. If you want to make them permanent, choose Melt All Annotations and the markup annotations will no longer be editable.
You may also remove individual markups by selecting them with either the Eraser tool, or the selection tool and pressing the Delete key.